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MBS Systems . In-Store Solutions . Accounts Payable

Accounts Payable
The MBS AP Module is fully integrated with our Textbook and General Merchandise applications. AP is a full-featured payables solution that provides the bookstore with the tools to manage invoices, credits, adjustments, checks, and reporting.

Key Features of the MBS AP Module:
.	Vendor File Management
.	Exception Codes
.	Elimination of Overpayments
.	Invoice Grouping
.	Extensive Edits and Audit Trails
.	Multiple Users and Multiple Batches
.	Full Inquiry and Reporting Capabilities

Harnessing the power of the MBS AP application begins by creating a Vendor File that houses all of your trading partners’ information. This file is easy to configure and maintain, and once set up, it simplifies the PO-creation process. The receipt of merchandise, the return of merchandise (based on vendor-specific parameters), and the payment of invoices are all fed from this centralized Vendor File.

So that you can easily handle any invoice issues that may arise, our AP application provides for the use of Exception Codes. Each code includes a corresponding procedure to assist in managing the exceptions noted. Short Shipments, Damaged in Transit, and Wrong Merchandise are just a few of the Exception Codes put in place to help you manage your inventory so that you only pay for the right goods received in the right condition. This kind of highly efficient management and synchronicity between the PO-creation and receiving processes ensures that you’re not overpaying your vendors, while also preventing hours of follow-up work trying to get credits where due.

The MBS AP Module also provides tools to manage various classes of vendors by adding a grouping layer to help you sort and select with greater control. Create as many groups of vendors as you need and then use the Grouping Codes to sort invoice/credit data or to generate the specific reports you need. The application provides virtually every sorting and reporting capability imaginable, but if you don’t see the option you need, you can create your own using our Report Generator.

MBS AP allows edits to certain information for inventory management and error correction; however (and auditors will be happy to know), these edits are tightly controlled and carefully documented by user sign-on code. A complete audit trail is generated so that you can see exactly who made the changes. MBS AP not only guarantees accountability, but also facilitates teamwork and efficiency by allowing multiple users to create multiple batches within the system so that your buyers aren’t waiting on each other to finish before starting their own sessions.


	If you're ready to get started, or you'd like more information about Accounts Payable, contact your MBS Systems Territory Manager or call 800-325-4138.

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MBS Textbook Exchange, Inc.
2711 West Ash Street
Columbia, MO 65203
800-325-0530
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